Integrity policy and regulations:

The concept of academic integrity:

Academic integrity refers to a commitment to honesty, integrity, objectivity, and respect for intellectual property in all e-learning activities, including exams, research, interactive activities, and any other assignments.

Academic Integrity Policies:

First: Commitment and Introduction.

1.        Intellectual Property: Strict commitment to respecting the intellectual property rights of all materials and digital content published on the platform.

2.        Basic Principle: Academic integrity is a fundamental principle of the platform and represents an ethical system that binds faculty members and learners.

Second: Definition of Academic Integrity.

3.        Definition: Intellectual honesty and integrity in the use and transmission of information.

4.        Values: Commitment to responsibility, ethical values, and respect for intellectual effort.

5.        Stance on violations: Zero tolerance for any violation of academic integrity (cheating, plagiarism, etc.).

Third: Learner Responsibilities and Guidance.

6.        Expectations: Learners are expected to act honestly and fairly in all assessments (tests, assignments, discussions).

7.        Awareness: Provide guidance and technical support to ensure that learners understand the requirements of integrity.

8.        Consequences: Failure to maintain academic integrity is considered academic misconduct.

9.        Beneficiary guidance: Provide guidance and advice to new beneficiaries through detailed instructional guides for using the platform.

Fourth: Forms of academic integrity violations.

Acts that violate academic integrity include the following:

10.    Cheating.

11.    Impersonation.

Fifth: Quality control and violation prevention mechanisms (monitoring and verification).

1.        Attendance and time tracking: Accurate recording of the learner's login time and full class attendance time.

2.        Identity verification: Use of a two-factor authentication system when logging into the site to prevent identity theft.

3.        In-person exams: Some exams may require attendance at the exam center.

4.        Support: Providing members with all the reports and tools necessary to deal fairly with violations.

 

 

E-learning attendance policy:

     This policy explains the mechanism for calculating e-attendance and its equivalence to regular attendance, and clarifies the obligations of beneficiaries of the educational and training process in e-environments in accordance with national regulations, in order to achieve discipline and quality educational outcomes, which aim to:

1.      Standardize the criteria for calculating e-attendance and its equivalence to regular attendance.

2.      Ensuring accurate monitoring of beneficiaries' attendance in synchronous and asynchronous training.

3.      Determining the minimum number of attendance hours and mechanisms for dealing with absences.

Scope of application:

This policy applies to all e-learning and training programs offered by the General Education Department of the Royal Commission in Jubail, including:

1-      Synchronous programs 2- Asynchronous programs 3- Blended programs

Attendance calculation criteria:

1.      E-attendance is calculated as equivalent to regular attendance in terms of percentages and requirements.

2.      Trainees must maintain an attendance rate of no less than the minimum specified for the program.

3.      For programs offered in an asynchronous format, at least 25% of the hours must be delivered through virtual classrooms.

4.      In the blended format, the same percentage is calculated for both virtual and regular attendance for programs lasting more than one month.

Attendance tracking mechanisms:

1.        Reports on participation in virtual classes.

2.        Tracking of tasks and activities completed in asynchronous programs.

3.        Supervision by academic or training teams to verify actual attendance and participation. 

 

 

Privacy policy and protection of beneficiary data:

The General Education Department at the Royal Commission in Jubail is committed to protecting the privacy of all beneficiaries of its educational and administrative services, ensuring their confidentiality, and processing them in accordance with Data Cybersecurity Controls, and the Personal Data Protection Law issued in the Kingdom of Saudi Arabia.

Type of data collected:

1.      Personal data (name, ID number, address, contact details).

2.      Educational data (academic records, attendance data, and grades).

3.      Technical data (IP address, browser type, access location, usage logs).

4.      Any other data provided by the beneficiary.

Method and purpose of data collection:

Data is collected through the electronic platforms of the Education Department, and its purpose is:

1.      To carry out academic and administrative processes.

2.      To enable the beneficiary to access electronic services.

3.      Communication and technical support.

4.      Development and quality assurance of services.

5.      Compliance with national regulations.

Who has the authority to view and share data:

Only authorized specialists or relevant official bodies are permitted to view the data in accordance with regulations. The data will not be shared with any party for commercial purposes.

Data protection and compliance with national regulations:

Technical and organizational measures are implemented to protect data from unauthorized access, loss, or modification, in full compliance with the personal data protection system.

Beneficiary rights:

1.        Access to personal data.

2.        Request for correction or updating of data.

 

Communication policy in the e-learning environment:

The Madrasati platform provides several means of effective communication between students and teachers, as well as between parents, teachers, and school administrators. The most notable of these means are as follows: 

For students:

1. Teachers' room: Students can send questions and inquiries to their subject teachers and attach files or images if necessary.

2. Email: Students and teachers can communicate via the platform's integrated email, which is an effective tool for discussing tasks and assignments.

3. Virtual classrooms: Live classrooms enable audio and video communication between teachers and students via the Teams system, and students can view recordings at any time. 

For parents:

1. Messages: Parents can use the messaging feature to communicate with teachers and send inquiries and comments.

2. Notifications: The platform enables teachers to send notifications directly to parents to inform them of their children's performance or any other comments.

 

Technical support:

1. Direct technical support through the school's e-learning coordinator.

2. Toll-free number: Users can contact Madrasti platform technical support by calling 19996 to resolve any technical issues or by submitting a technical support ticket through the platform.

Translated with DeepL.com (free version)